Administration Manager

Manager - Administration

Responsibilities & Key Deliverables

• Oversee and ensure strict adherence to the annual budget plan concerning all administrative services across the factory, guaranteeing cost-efficiency and resource optimisation.
• Manage the provisioning and maintenance of infrastructure-related amenities including workstations, computers, laptops, intercom systems, and mobile connections to support all employees effectively.
• Enforce compliance with company policies and standards regarding new joiner facilities such as relocation support payments and vehicle allotment in alignment with company car policies.
• Coordinate and streamline the onboarding process ensuring new employees receive all entitled services according to their grade and company guidelines, facilitating smooth integration into the organisation.
• Administer travel arrangements for employees encompassing local transportation (taxi, bus), domestic and international flights, accommodation bookings in hotels or guest houses, ensuring adherence to travel policies and cost controls.
• Supervise the upkeep and management of colony facilities including housekeeping, horticulture, washroom maintenance, and the functional readiness of workspaces such as cabins, halls, and meeting rooms.
• Champion the implementation and compliance of OHSAS (Occupational Health and Safety Assessment Series), Sustainability protocols, ESOPS (Employee Stock Ownership Plans), and EMS (Environmental Management System) guidelines by preparing and maintaining all essential documentation.
• Collaborate with cross-functional teams to identify continuous improvement opportunities within administrative operations enhancing overall efficiency and employee experience.
• Monitor vendor performance, negotiate contracts for administrative and infrastructure services, and ensure service level agreements are met consistently.
• Provide leadership and mentorship to administration staff, fostering a culture of accountability, innovation, and service orientation aligned with the organisational goals.

Preferred Industries

Manufacturing

Education Qualification

The ideal candidate will possess a Bachelor of Technology (B.Tech) degree or an equivalent qualification with a strong foundation in technical and administrative principles.

Additional certifications or training in facility management, project management, or quality assurance would be advantageous as they contribute to enhanced management of complex administrative functions.

Continuous professional development and a commitment to staying updated with advances in administrative best practices, health and safety regulations, and sustainability frameworks are essential for success in this role.

Familiarity with standards related to occupational health, environmental management, and sustainability would be highly beneficial.

General Experience

Candidates should bring between 8 to 10 years of comprehensive experience in administration within a manufacturing or similarly structured environment.

Extensive experience managing budgets, infrastructure services, employee onboarding processes, and travel administration is expected.

Experience in overseeing facility maintenance including housekeeping, horticulture, and workplace environment services is also crucial.

Proven expertise in implementing and maintaining compliance with OHSAS, EMS, and Sustainability practices, along with documentation management, is highly desirable.

The role requires demonstrated leadership capabilities in managing diverse teams, driving process improvements, and promoting a culture of safety, sustainability, and operational excellence.

Critical Experience

Critical experience includes:

• Strong strategic business orientation with the ability to anticipate and leverage business opportunities within administration and facilities management.
• Proficiency in developing and implementing sustainability initiatives aligned with corporate social responsibility and environmental regulations.
• Expertise in stakeholder management ensuring alignment with internal departments and external vendors to achieve service excellence.
• Exceptional customer focus skills aimed at delivering superior administrative support and employee satisfaction.
• Demonstrated innovation-led transformation capabilities, including driving change, risk management with accountability, and applying new ideas to enhance administrative functions.
• Result-oriented mindset with proven experience in project management, quality assurance, and achieving operational targets.
• Leadership excellence in nurturing team development, promoting diversity and inclusion, and engaging staff to foster entrepreneurial thinking and collaborative work culture.
• Competence in embedding organisational values such as passion for work, agility with discipline, and blending work with a positive and energetic environment.

System Generated Core Skills

System Generated Secondary Skills

Experience Level

Mid Level