Executive Assistant

Job SummaryThe Executive Assistant provides comprehensive administrative and organizational support to senior leadership. This role requires strong communication, discretion, time management, and problem-solving skills to ensure the executive’s priorities are managed efficiently.

Key Responsibilities

• Calendar & Schedule Management
• Manage and coordinate complex calendars, meetings, and appointments
• Prioritize scheduling conflicts and ensure efficient time use
• Communication Management
• Act as the primary point of contact between the executive and internal/external stakeholders
• Screen calls, emails, and correspondence
• Meeting & Event Coordination
• Organize meetings, prepare agendas, and take minutes
• Coordinate logistics for conferences, events, and travel
• Travel Arrangements
• Plan and book domestic and international travel
• Prepare itineraries and travel documents
• Administrative Support
• Prepare reports, presentations, and documents
• Maintain records, files, and confidential information
• Project & Task Management
• Assist with special projects and follow-ups
• Track deadlines and ensure timely completion of tasks
• Office Coordination
• Liaise with other departments and external partners
• Support office operations when required

Required Skills & Qualifications

• Proven experience as an Executive Assistant or similar role
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• High level of discretion and confidentiality
• Proficiency in Microsoft Office / Google Workspace
• Ability to work independently and under pressure