Property Manager - Commercial Building

Manager - Property

Job Title

Manager - Property

Job Description Summary

Job Description

Property Manager – Commercial Building

Position Summary:
The Property Manager oversees the daily operations, financial performance, tenant relations, and maintenance activities of a commercial property or portfolio of buildings. This role ensures the property is well-maintained, fully leased, compliant with regulations, and operating efficiently to maximize asset value and tenant satisfaction.

Key Responsibilities

1. Operations & Facility Management

• Oversee day-to-day building operations, including security, janitorial, and maintenance services.
• Conduct regular property inspections to ensure the building is clean, safe, and in good repair.
• Coordinate repair and maintenance work, including HVAC, electrical, plumbing, landscaping, and structural issues.
• Manage vendor relationships and ensure service-level agreements are met.
• Implement and monitor safety protocols and emergency preparedness plans.

2. Tenant Relations

• Serve as the primary point of contact for tenants.
• Address and resolve tenant inquiries, service requests, and complaints promptly.
• Ensure compliance with lease terms by both landlord and tenants.
• Coordinate tenant move-ins and move-outs.
• Foster positive tenant relationships to support retention and occupancy goals.

3. Financial Management

• Prepare and manage annual operating budgets and capital expenditure plans.
• Review and approve invoices, monitor expenses, and control costs.
• Handle rent collection, arrears management, and financial reporting.
• Analyse financial performance and provide variance reports to ownership.

4. Compliance & Risk Management

• Ensure the property complies with local laws, building codes, and safety regulations.
• Manage insurance requirements and assist with claims.
• Maintain proper documentation, contracts, and records.

5. Capital Projects & Improvements

• Plan and oversee building upgrades, renovations, and major repairs.
• Obtain bids, manage contractors, and ensure projects stay on budget and schedule.

6. Reporting

• Provide regular operational, financial, and tenant-related updates to building owners or asset managers.
• Prepare monthly, quarterly, and annual reports as required.

Qualifications

• Bachelor’s and Diploma in Electrical/ Mechanical Engineering
• Professional certifications (e.g., CPM, RPA, or similar) are a plus.
• 7–10+ years of commercial property management experience.
• Strong understanding of building systems and facility maintenance.
• Excellent communication, negotiation, and customer-service skills.
• Proficiency with property management software and MS Office.

Core Competencies

• Leadership and people management
• Problem-solving and decision-making
• Financial literacy and budgeting
• Vendor and contract management
• Organization and multitasking
• Customer service orientation

 

 

 

INCO: “Cushman & Wakefield”

Experience Level

Mid Level