Purchase Executive

Company: Mona Generators Pvt. Ltd.

Department: Purchase & Procurement

Designation: Purchase & Procurement Executive

Location: Niman Vihar, Delhi

Employment Type: Full-Time

Experience: 1–4 Years

Salary: As per industry standards & candidate experience

About the RoleWe are looking for a Purchase & Procurement Executive who will be responsible for managing the company's purchasing activities, vendor coordination, material procurement, price negotiation, purchase orders, and ensuring timely availability of materials required for manufacturing and operations.

• Key ResponsibilitiesIdentify and source reliable vendors and suppliers for required materials.
• Coordinate with vendors regarding price, quality, availability, delivery timelines, and payment terms.
• Prepare and process Purchase Orders (POs) and purchase requisitions.
• Obtain quotations from multiple vendors and conduct price comparisons.
• Negotiate with suppliers to achieve the best price, quality, and payment terms.
• Follow up with vendors to ensure timely delivery of materials.
• Coordinate with the Production, Stores, Accounts, and Sales teams for material requirements.
• Maintain proper records of purchase orders, quotations, invoices, and vendor details.
• Monitor inventory and coordinate procurement according to stock requirements.
• Develop and maintain good relationships with existing and new suppliers.
• Verify received materials against purchase orders and coordinate with the stores/quality team for discrepancies.
• Handle vendor issues related to short supply, quality problems, delays, replacements, and returns.
• Maintain an updated vendor database and procurement records.
• Assist in identifying cost-saving opportunities and improving procurement processes.
• Ensure purchases are made according to company policies and approval procedures.
• Prepare regular purchase and procurement reports for management.
• Required SkillsGood negotiation and vendor management skills.
• Strong communication and follow-up skills.
• Good knowledge of purchase and procurement processes.
• Basic understanding of inventory and material management.
• Proficiency in MS Excel and MS Office.
• Knowledge of ERP/purchase management software will be an advantage.
• Ability to compare quotations and analyze prices.
• Strong attention to detail and documentation skills.
• Ability to work under deadlines and manage multiple requirements simultaneously.

Educational QualificationRequired:

• Bachelor's degree in B.Com, BBA, Supply Chain Management, or a related field.

Preferred:

• Diploma/Degree in Mechanical/Electrical Engineering for candidates with experience in manufacturing, generators, automobile, electrical, or engineering industries.

Preferred Industry ExperienceCandidates with experience in manufacturing, automobile, generators/DG sets, electrical equipment, engineering, or industrial products will be preferred.

• Key Performance Indicators (KPIs)Timely procurement of required materials.
• Purchase cost savings.
• Vendor performance and reliability.
• Material quality and rejection rate.
• Purchase order accuracy.
• Reduction in procurement delays.
• Proper documentation and purchase records.

Ideal CandidateThe ideal candidate should be responsible, proactive, good at negotiation, strong in follow-ups, and capable of building long-term relationships with suppliers. The candidate should be comfortable working with multiple vendors and coordinating with different departments to ensure uninterrupted availability of materials.