Receptionist / Front Office Executive

Position: Front Office Executive (Female)

Department: Administration

Location: Mumbai

Industry: Japanese MNC – Industrial Lubricants Manufacturing

Job SummaryWe are looking for a smart, presentable, and customer-focused Front Office Executive to manage the reception area and provide administrative support. The ideal candidate will be responsible for creating a professional first impression by welcoming visitors, handling guest relations, coordinating travel arrangements, and supporting day-to-day administrative activities.

• Key ResponsibilitiesWelcome, greet, and assist visitors, customers, vendors, and senior management.
• Manage the reception desk, incoming calls, emails, and courier services.
• Coordinate hotel bookings, travel arrangements, and transportation for guests and expatriates.
• Schedule and manage meeting rooms, appointments, and visitor records.
• Provide excellent guest relations and hospitality services.
• Coordinate with housekeeping, security, and facility management teams.
• Maintain office supplies, stationery inventory, and vendor coordination.
• Support HR and Administration in employee onboarding and office events.
• Maintain reception registers, MIS reports, and administrative documentation.
• Ensure a professional, clean, and welcoming reception area at all times.