Back Office Executive

Job descriptionJob Title: Back Office Executive

Job Summary: As a back office executive, you will be responsible for providing administrative support to ensure the efficient operation of the office. You will support managers and employees through a variety of tasks related to organization, communication, and data management. Your duties may include handling inquiries and correspondence, maintaining files and records, coordinating schedules, and performing other administrative tasks as assigned.

Responsibilities:

Sales & Marketing calls , document preparation for the Tenders 

Data Entry and Management: Input, update, and maintain accurate data in computer systems and databases. Ensure data integrity and security.

Document Handling: Manage and organize documents, including scanning, filing, and archiving. Retrieve and distribute documents as needed.

Correspondence: Respond to emails, letters, and phone calls in a professional and timely manner. Handle inquiries and redirect them when necessary.

Schedule Coordination: Arrange meetings, appointments, and travel arrangements for managers or executives. Maintain calendars and schedules.

Report Generation: Prepare reports, presentations, and documents as required. Compile data and generate reports for analysis.

Communication: Liaise with internal departments, clients, and vendors to coordinate activities and resolve issues.

Administrative Support: Provide general administrative support to managers and employees, including photocopying, faxing, mailing, and ordering supplies.