IT Cost Analyst / IT Project Financial Analyst

IT Cost Analyst

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

IT/PMO Financial Analyst

Role Location:            India

Department:              Information Technology      

Employment Type:    Permanent

The Role

The IT/PMO Financial Analyst is accountable for end-to-end management of project financials across the IT portfolio—ensuring strong financial planning, disciplined cost control, and clear, decision-ready reporting. The role focuses on building and maintaining project budgets, tracking actuals and commitments, managing accruals, and producing accurate forecasts to support delivery teams and leadership decisions. Working closely with Project Managers, the PMO, Finance, Procurement, and vendors, the IT/PMO Financial Analyst improves financial transparency, strengthens governance, and helps ensure technology investment aligns with business priorities. The role reports into the Head IT Business Management Office.

Project Financial Management (Portfolio)

• Own end-to-end project financial management across the IT portfolio, including budget set-up, phasing, change control, and ongoing financial governance.
• Track actuals, commitments (POs), and invoices against project budgets; ensure timely coding, allocation, and cost capture.
• Analyze budget vs. actual variances and forecast movements; identify drivers, risks, and required corrective actions with Project Managers.
• Manage month-end processes for projects, including accruals, reclasses, and reconciliation to Finance ledgers; support CAPEX/OPEX treatment and evidence for audit.

Budgeting, Actuals Tracking & Forecasting

• Build and maintain project budgets (labor, vendor, software, hardware, and other run/transform costs), including cost phasing by month/quarter.
• Run a regular cadence of project financial reviews with PMs and workstream leads to validate actuals, commitments, and remaining estimates.
• Prepare and maintain accurate forecasts and identify forecast risks/opportunities; support mitigation actions and financial re-plans.
• Produce portfolio-level financial views (budget, actuals, forecast, and variance commentary) for PMO and IT leadership, including scenario and sensitivity analysis as needed.

Portfolio Reporting & Financial Insights

• Develop and maintain standardized portfolio reporting (budget, actuals, forecast, and variance commentary) with clear insights for decision-making.
• Support project change requests by assessing financial impact, maintaining budget baselines, and ensuring approved changes are reflected in forecasts.
• Provide early warning on cost and funding risks; highlight mitigation options and trade-offs to keep projects within approved financial guardrails.
• Maintain data integrity across PMO and finance systems; reconcile sources and drive continuous improvement in reporting accuracy and timeliness.

Governance, Controls & Stakeholder Management

• Establish and run project financial governance routines (monthly/weekly) to review performance, risks, and funding changes with PMO and delivery leads.
• Ensure alignment to Finance policies (capitalization, cost categorization, approvals) and maintain audit-ready documentation for project spend.
• Partner with Project Managers, Finance, and Procurement to resolve spend issues quickly (PO/invoice mismatches, missing accruals, coding errors) and provide clear financial guidance.

Key Skills & Capabilities

• Strong project/portfolio financial management and PMO mindset
• Budget creation, cost phasing, actuals/commitments tracking, and accruals
• Forecasting, variance analysis, and financial risk management
• Clear communication and stakeholder management (PMs, PMO, Finance, Procurement, vendors)
• Advanced Excel skills and strong attention to detail; ability to turn complex data into actionable insights

Experience & Qualifications

• Bachelor’s degree in finance, Business, IT, or related field.
• 3–5 years’ experience in project finance, PMO finance, FP&A, or financial analyst roles supporting technology or transformation portfolios.
• Hands-on experience building budgets, tracking actuals, managing accruals, and producing forecasts with variance commentary.
• Familiarity with project financial governance and reporting; experience with ERP/finance systems and/or PPM tools is preferred.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Experience Level

Mid Level