Senior Analyst - Event Operations and Financial Administration

Senior Analyst

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Senior AnalystOverview
The Senior Analyst provides operational, financial, and administrative support for corporate meetings and events. This role plays a critical part in ensuring seamless event execution through budget tracking, payment processing, contract administration, registration support, reporting, and coordination with internal teams and external vendors. The ideal candidate is highly organized, detail-oriented, financially savvy, and thrives in a fast-paced environment supporting complex event operations.
Position must work NY, USA hours.
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Role
Budgeting & Financial Administration
• Manage event budgeting processes, including gathering invoices and receipts, reconciling expenses, and maintaining detailed financial archives
• Utilize accounting templates and vendor tools to track expenses, finalize event spend, and ensure proper reporting and archival documentation
• Oversee payment tracking, refunds, reconciliation, and reporting for Executive travel (air, hotel, and ground transportation)
• Process and reconcile all event-related payments, including:
o P-card payments for vendor goods and services
o Corporate card payments for venues, hotels, restaurants, transportation, production, catering, rentals, and related services
o Purchase Order (PO) management
• Support expense reclassifications as needed
• Track and manage hotel credits across programs and teams
• Maintain and assign project codes as required
Contract & Documentation Management
• Review and manage contracts and addendums to ensure proper execution, accurate payment terms, and timely deposits
• Maintain organized electronic records for contracts, invoices, receipts, and event documentation
Event Operations Support
• Source event materials and supplies such as speaker gifts, attendee swag, printed collateral, and other event needs
• Conduct airfare analysis in partnership with our vendor as required
Registration & Reporting
• Create, proof, and manage event registration websites using Cvent
• Build and maintain event dashboards and reports to track registration and attendee data
• Develop and monitor post-event surveys (e.g., Leadership Meeting) and report on results
Team & Administrative Support
• Manage work-hour tracking for the team
• Provide presentation and PowerPoint support for meetings and leadership events
• Coordinate Certificate of Insurance (COI) requirements with our vendor, as needed
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All About You
Essential Knowledge, Skills & Experience
• Advanced financial acumen with strong attention to detail in budgeting, reconciliation, and expense tracking
• Proficiency in event technology tools such as Cvent, as well as expense management and reporting platforms
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously
• Demonstrated ability to coordinate with vendors, stakeholders, and cross-functional teams in a fast-paced, high-touch environment
• Analytical thinker with strong problem-solving skills and a proactive, solution-oriented mindset
• High level of professionalism with a customer-service orientation and strong communication skills

Desirable or Additional Capabilities
• Familiarity with contract review, procurement processes, and PO management systems (e.g., The Source)
• Ability to create impactful presentations and executive-ready materials (PowerPoint)
• Experience with workflow tracking tools such as Monday.com and survey/reporting tools for post-event analysis
• Relevant certifications such as CMP (Certified Meeting Professional), CMM (Certified Meeting Manager), or Cvent Certification (e.g., Event Management or Advanced Certification)

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

Experience Level

Senior Level