Purchase Executive

Job Description – Purchase Executive

Core Responsibilities:

Create Purchase Orders (POs) in Tally/SAP for both direct and indirect materials.

Handle vendor creation and onboarding in Tally/SAP with complete documentation.

Conduct supplier negotiations to achieve cost-effective procurement.

Prepare and submit Price Approval Requests (PAR) in the required format and send for approvals before PO release.

Raise Purchase Approval Requests (PAR) for indirect materials.

Identify, evaluate, and develop new vendors.

Maintain proper procurement documentation and records.

SOX Audit & Reporting:

Prepare and circulate monthly reports covering:

Goods Receipt Notes (GRN)

Cost savings achieved

Newly registered vendors

Ensure all reports are audit-ready and comply with SOX requirements.

Data Management & Tracking:

Update and share the PO tracker regularly with end users to ensure transparency.

Maintain accurate and updated vendor master data, including:

Contact details

Vendor profiles

Compliance documents

Procurement Operations:

Follow up with suppliers for final pricing and commercial closure.

Negotiate pricing and ensure competitiveness in procurement.

Support timely execution of procurement activities in line with internal processes.

Process Improvement & Cost Optimization:

Identify and propose cost-saving opportunities in procurement activities.

Actively participate in initiatives to improve sourcing efficiency and value delivery.