Recruitment Executive

Recruiter

Role

Title

Recruiter

Function

Human Resource

Designation-Executive

Reportee’

s

NA

Reporting

to

HR Manager

Location

Kubadthal

ROLE DESCRIPTION & OBJECTIVES

To maintain and enhance the

organization's human resources by planning, implementing, and evaluating

employee relations and human resources policies, programs, and practices.

·        

Maintains management guidelines

by preparing, updating, and recommending human resource policies and procedures.

·        

Completes human resource

operational requirements by scheduling and assigning employees; following up

on work results.

·        

Maintains human resource staff

job results by counseling and disciplining employees; planning, monitoring,

and appraising job results.

·        

Ensures legal compliance by

monitoring and implementing applicable legal requirements; conducting

investigations; maintaining records; representing the organization at

hearings.

OVERALL RESPONSIBILITIES

[1.] Recruitment

& Selection

Job

Vacancy & Job Description

·        

Receive update of job

vacancy from Director Verbally or through E-Mail.

·        

Review and finalize the

job description of open position as per the guidance of management.

·        

If the position is new

than create new job description as per the guidance of management &

finalize with inputs from management.

Pre-sourcing

activities

·        

As per the guidance of

management, prepare the details of job vacancy that is appropriate for

newspaper advertisement or job post on job portal or candidate search on job

portal.

·        

Coordinate with newspaper

vendor / job portal vendor / recruitment consultancy / other institutes for

publishing the job advertisement or job post respectively.

·        

Accomplish all the

paperwork and contract required with newspaper agency/job portal vendor/recruitment

consultancy / other institutes as directed by management.

Sourcing

·        

Receive all the

applications and resumes from newspaper advertisement / job posting responses

/ recruitment consultancy / other institutes and save in specified folder as

per data management catalogue.

·        

Update the recruitment

tracker with all the resumes received.

Screening

·        

Screen all the resumes

received on the basis of job description and other criterias and mention the

reason for rejection in recruitment tracker.

·        

Submit shortlisted

resumes to management for final screening and update the tracker after final

screening. Also, submit rejected resumes to management for review.

·        

Receive final

shortlisting from management and update the recruitment tracker with

appropriate comments.

Interview scheduling

·        

Conduct telephonic

interview to assess the suitability and interest level of candidate

shortlisted.

·        

Update the recruitment

tracker with proper comments for profiles shortlisted and rejected after

telephonic interview.

·        

Share updated tracker

with management for scheduling personal interview.

·        

Schedule personal

interview as per the availability of management.

·        

On the day of personal

interview, get the interview form filled up by candidate.

·        

Record comments of

interviewer in recruitment tracker and update with final

shortlisting/rejection/second round of interview.

·        

After the second round of

interview, record final comments of interviewer in recruitment tracker.

·        

Inform candidate about

his selection or rejection.

[2.] Joining

& Induction

·        

Initiate joining

formalities and provide appointment letter if all the joining documents are

received with verification with original copies.

·        

Introduce new joinee with

staff and give proper induction training as per induction policy.

[3.] Attendance

Management

·        

Update attendance

register by marking attendance every day.

·        

Mention overtime in

attendance register if any.

·        

Prepare attendance sheet

in Excel Sheet.

§  Leave

Management - Carry out leave approval process

as defined in policy and maintain the record of the same.

[4.] Payroll

Management

-        

Prepare Payroll Sheet on the basis of attendance and

overtime calculation and submit to Labour Consultant

-        

Receive Wage Register with calculation of PF, ESI, and

Professional tax from Labour Consultant.

-        

Forward Payroll Sheet to Accounts Department for

disbursement of Salary.

-        

Prepare vouchers of expenses & get it signed by

employees/workers during the payment of salary/wages.

-        

Get the signature of employees/workers on Payroll Sheet

during payment of salary/wages.

-        

Prepare PF / ESIC MIS Report yearly

[5.] Legal

Compliances:- To regularly update all

the registers and compliances related with Apprentice Act, Bonus Act, Minimum

Wages Act, PF Act, ESIC Act, Gratuity Act, Equal  Remuneration , Factory Act, Contract  Act

[6.] Employee

Engagement :-

-        

Do Morning Prayer with all the employees and workers

-        

Distribute Birthday Gift to employee/worker on his/her

birthday.

[7.] Workplace

Monitoring

-        

Monitor Workshop area as well as company premises for

cleanliness, safety and security.

-        

Take necessary measures for cleanliness, safety and

security of premises.

-        

Health & safety – To instruct all the workers to

follow all the instruction given for health and safety, to ensure complete

execution of health and safety measures

[8.] Administration

Activity

-        

Ensure efficient resolution of complaints and maintenance

related to followings:

o    electricity & devices

o    telephone & internet

connections

o    computer and other IT hardware

& software systems

o    stationary

o    office security systems

o    health & safety materials

& equipments

o    any other services assigned by

management from time to time.

-        

To Updated the services register time to time

-        

Manage the filing, storage and security of documents

-        

Respond to inquiries of vendors of HR Systems, other

computer/office equipment

[9.] External

stakeholders management

-        

To coordinate with consultants (Labour Consultant,

Apprentice Consultant, HR Consultant) government officers etc. to provide

them information they need.

-        

To get necessary guidance from consultants on HR Processes

and functions for smooth execution and to provide efficient feedback to them

for process improvement.

[10.] Work

Reporting, Review & Analysis

·        

Prepare

Daily Working Report & send to seniors before leaving the office.

·        

Participate

in weekly review meeting with seniors for work done during the week.

·        

Prepare

Analysis reports Quarterly & Presentation to the Management with

suggestions and initiatives to get better results.

§  File

Management - All the files and registers to

be maintained as mentioned in Data Management Catalogue.

COMPETENCIES

[1.] Technical Competencies

·        

Knowledge of end-to-end recruitment process

·        

Knowledge of payroll process & legal

compliance related to payroll

·        

Knowledge of grievance handling & conflict

management

·        

Knowledge of performance management &

appraisal

·        

Knowledge of factories act and other industrial

relations laws

[2.] Behavioral Competencies

·        

Excellent computer skills in a MS Office,

database management and record keeping.

·        

Effective oral and written communication

·        

Excellent interpersonal and coaching skills

·        

Evidence of the practice of a high level of

confidentiality