Back Office Executive

he Back Office Executive shall be responsible for efficient handling of backend operations, documentation, data management, and inter-departmental coordination, ensuring accuracy, compliance, and timely execution of all assigned tasks.

 Data Management & Entry

• Accurate data entry and updating of records in systems/software
• Maintaining databases (clients, vendors, tenders, inventory, etc.)
• Ensuring data integrity and proper backup 

Documentation & Filing

• Preparation and maintenance of:
• Quotations, invoices, and purchase orders
• Contracts, agreements, and official documents

Administrative Support

• Assisting in day-to-day office operations
• Handling internal documentation flow and approvals
• Supporting senior staff in administrative tasks 

Coordination & Communication

Coordinating with:

• Internal departments (sales, accounts, operations)
• Vendors, clients, and external agencies
• Drafting emails, letters, and official correspondence

MIS & Reporting

• Preparing daily/weekly/monthly MIS reports
• Tracking task status, pending work, and deadlines
• Reporting discrepancies or delays to management