Administrative Assistant

Administrative Assistant

Start your journey with BCD: Grow, connect, collaborate and celebrate with our global team

Administrative Assistant (Remote)

Full time, Bangalore, India

A culture of purpose: Where will your BCD M&E career take you? As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy.

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.

As part of the Meetings Management Team, you will perform day-to-day administrative functions, support, and assist Project Managers with all various tasks related to congress and meetings activities. They ensure that all actions are managed in a timely, accurate and compliant manner.

As an Administrative Assistant, you will

• Submit rooming lists into CAMS/Passkey  to ensure accurate accommodation arrangements for participants, coordinating and verifying all details
• Open congresses in CAMS (Congress and Meeting System), entering event information and managing updates throughout the congress lifecycle
• Prepare welcome letters and confirmation letter tailored for each Congress  ensuring consistent communication and professional presentation
• Manage congress-related email communication via CAMS/Passkey, including reminders, and follow-ups
• Provide reconciliation support by assisting with expense tracking, invoice processing, and financial reporting related to congress activities
• Maintain and update various Excel lists to track tasks, suppliers, and budgets, ensuring stakeholders remain up to date with accurate information
• Support various excel list to keep them a jour (e.g. Broker list)
• Open Projects in Qondor and keep it updated with correct figures 
• Support PM’s collecting supplier invoices and credit notes send it to VIM/Accounting 
• Support PM’s whit inquires from accounting (e.g. missing invoice for a cc payment) 

About you

• You have prior experience in an administrative assistant related position
• Proficient in Microsoft Office, especially Excel
• Ability to work in a fast paced and changing environment
• Organizational skills, accuracy, and attention to details
• Good command of English, strong communication skills. German language skills are a plus
• Travel Industry experience is preferred but not required

About us
We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

Your life at BCD

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it! Hear why people join BCD and more about the great perks of Life at BCD.

You’ll be offered

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at careers@bcdtravel.com.

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