Occupancy Planner and Lease Administrator

Occupancy Planner & Lease Admin

In our 'always on' world, we believe it's essential to have a genuine connection with the work you do.

We at CommScope are looking for Lease Admin & Occupancy Planner  to support our Global Real Estate team.

How You'll Help Us Connect the World:

 

Job Title: Occupancy Planner & Lease Administrator

 

Key Responsibilities

Lease Administration & Documentation

• Maintain and update the lease administration database with all lease agreements, amendments, renewals, and related documentation.
• Abstract lease agreements and capture key information such as rent schedules, escalation clauses, renewal options, and termination rights.
• Ensure all lease documents are properly organized, stored, and accessible for reference and audit purposes.

Lease Tracking & Compliance

• Monitor critical lease dates including renewals, expirations, rent escalations, notice periods, and option deadlines.
• Ensure compliance with lease terms and conditions by coordinating with relevant stakeholders.
• Track landlord and tenant obligations and ensure timely execution of required actions.

Financial Coordination

• Review and verify rent payments, operating expenses, and other lease-related financial obligations.
• Assist in preparing lease-related financial reports and reconciliations.
• Support budgeting and forecasting for lease commitments.

Reporting & Data Management

• Generate reports related to lease status, upcoming critical dates, and portfolio performance.
• Maintain accurate lease data in lease management systems or IWMS platforms.
• Support lease accounting processes in coordination with finance teams.

Stakeholder Coordination

• Act as a point of contact for Global Real Estate team regarding lease information and documentation.
• Support with facts & figures to Global Real Estate Lead,  and support him / her to Coordinate with landlords, property managers, brokers, and legal teams for lease-related matters.
• Assist with lease renewals, amendments, and negotiations by preparing documentation and summaries.

 

Key Responsibilities: Occupancy Planning

1. Strategic Space & Occupancy Planning

• Develop and maintain long‑term occupancy strategies based on business growth, hiring plans, hybrid work models, and portfolio objectives.
• Supporting Global Real Estate Lead for quarterly space planning cycle for business units.
• Recommend future space scenarios, consolidations, and restacks to improve space efficiency.

2. Stakeholder Leadership

• Act as the primary point of contact for Global Real Estate Lead & business leaders regarding space planning issues.
• Support Global Real Estate lead for all the strategic discussions with HR, Real Estate, Facilities, IT, and leadership teams.
• Support Global Real Estate lead to Translate business forecasts into actionable space plans.

3. Data Governance & Analytics

• Oversee the integrity of occupancy data across internal occupancy systems
• Deliver monthly occupancy dashboards, utilization insights, capacity forecasts, and scenario models.
• Notify Global Real Estate team lead about inefficiencies, risks, and opportunities using data‑driven analyses.

4. Move & Change Management Oversight

• Lead & Support planning of large-scale moves, restacks, and reconfiguration projects.
• Build communication plans, timelines, and change management approaches for workplace transitions.
• Ensure minimal disruption to business operations.

5. Workplace Strategy Execution

• Support Global Real Estate team for Implementing workplace standards, space policies, and hybrid occupancy models.
• Drive seat governance, desk sharing models, and activity-based workspace initiatives.
• Monitor workplace performance and recommend experiential improvements.

6. Team & Vendor Management

• Manage and mentor occupancy planners/analysts.
• Coordinate with external space planners, designers, or Computer Aided Facility Management vendors as needed.
• Oversee workload distribution and project delivery timelines.

 

 

Required

• 6–10 years of experience in occupancy planning, workplace strategy, or space management.
• Strong proficiency with Integrated workplace Management (IWPM) /Computer Aided Facility Management (CAFM) tools and AutoCAD.
• Expertise in interpreting utilization data, forecasting models, and creating scenarios.
• Exceptional stakeholder management and communication skills.
• Ability to lead large projects independently.

Key Competencies

• Strategic planning & vision
• Analytical mindset
• Problem-solving & decision-making
• Excellent communication & negotiation skills
• Leadership & team management
• Cross-functional collaboration
• High attention to detail

 

Experience Level

Senior Level