Senior Executive - Facility Management and Administrative Operations

Senior Executive - Facility Services

Did you know KONE moves over one billion people every day? We employ over 60,000 professionals in over 60 countries worldwide joined together by a shared vision to ‘Deliver the best people flow experience’. As a global leader, we provide elevators, escalators, automatic building doors as well as solutions for maintenance and modernization to add value to buildings throughout their lifecycle. Through more effective People Flow®, we make people’s journeys safe, convenient and reliable, in taller, smarter buildings.

Job Title – Senior Executive - Facility Services

Job Overview:-

Oversee and manage a wide range of administrative operations, statutory compliance activities, Admin services, vendor management, and digital transformation initiatives. The role requires strong coordination skills, analytical capability, and experience in managing contract labor, employee transportation, company vehicle operations, housekeeping services, SAP procurement processes, budgeting, and administrative reporting.

Are you the one?

• Educational Qualification – Engineering, M.B.A., or any relevant degree
• Minimum of 6 to 10 years of experience in Facility Management & Administration (preferably from Factory background handling at-least 2000 Headcounts)
• Strong leadership and organizational skills
• Proven experience in facility management and administrative operations
• Excellent communication and interpersonal skills
• Strong knowledge of laws, regulations, and industry standards related to facility management.
• Knowledge of building maintenance practices and safety regulations
• Define and document standard operating procedures (SOPs) and processes for all aspects of facility management operations.
• Establish a Management Information System (MIS) to track activities on a daily, weekly, and monthly basis.
• Budget management and cost control expertise
• Proficiency in contract negotiation
• Ability to manage multiple projects simultaneously

Skill Sets: -

Functional Skills

Contract Labor Management, Statutory Compliance & Labor Laws, Transportation & Fleet Management, Vendor & Service Contract Management, SAP (PR/PO Processing), Facilities & Housekeeping Management, Budgeting & Cost Analysis

Technical Skills

SAP ERP, Flori, MS Office, Power point, Data Analytics & MIS Reporting, Dashboard Preparation, Attendance Management Systems

Behavioral Competencies

Stakeholder management, Excellent communication and negotiation skills, Analytical and problem-solving mindset, Compliance orientation, Ability to manage multiple priorities, Leadership and team coordination skills

What will you be doing?

1. Contract Labor Management

• Manage end-to-end contract labor administration across sites both Skilled, Unskilled & FLT operators across the shifts.
• Ensure compliance with labor laws and statutory requirements applicable to contract workforce.
• Coordinate with contractors for manpower deployment, attendance monitoring, documentation, attrition, aging analysis and performance reviews.
• Maintain contractor records, agreements, licenses, and compliance documentation, wage processing etc.
• Conduct periodic audits to ensure contractor compliance with company policies and legal requirements.
  

2. Statutory Compliance & Governance

• Ensure adherence to all applicable labor laws, factory regulations, and administrative statutory requirements.
• Monitor and maintain compliance records, licenses, permits, and renewals.
• Coordinate with internal and external auditors during compliance audits.
• Prepare compliance reports and support corrective action implementation.
  

3. Employee Transportation Management

• Manage employee transportation operations and vendor relationships.
• Ensure route optimization week days & holidays, service quality, safety standards, and cost efficiency.
• Monitor transportation performance metrics, Milage records, vehicle audits, Trip sheets, occupancy reports and employee feedback.
• Handle transportation-related escalations and resolution.
  

4. Company Car Rental & Fleet Administration

• Manage company vehicle rentals and transportation contracts.
• Coordinate vehicle allocation, utilization tracking, vendor payments, and service-level adherence.
• Monitor fleet-related expenses and optimize operational costs.
  

5. Attendance Digitalization & Process Improvement

• Drive digital attendance management initiatives and system enhancements.
• Coordinate implementation and maintenance of attendance management systems.
• Ensure data accuracy, reporting, and integration with HR and payroll processes.
• Identify automation opportunities to improve administrative efficiency.
  

6. Facilities, Housekeeping & Office Administration

• Oversee housekeeping operations to ensure clean, safe, and efficient workplace environments.
• Monitor facility service providers and maintain service quality standards.
• Manage office supplies, stationery inventory, and consumption control.
• Coordinate workspace management and administrative support activities.
  

7. Printer & AMC Management

• Manage printers, photocopiers, and office equipment maintenance.
• Coordinate Annual Maintenance Contracts (AMC) and vendor performance.
• Ensure timely preventive maintenance and issue resolution.
• Monitor service levels and maintenance costs.
  

8. SAP Procurement (PR & PO Process)

• Create and process Purchase Requisitions (PR) and Purchase Orders (PO) through SAP.
• Coordinate with procurement, finance, and vendors for timely processing.
• Track procurement activities and ensure compliance with purchasing policies.
• Maintain procurement records and support invoice reconciliation.
  

9. Budgeting & Cost Control

• Prepare annual administrative budgets and forecasts.
• Track budget utilization and control administrative expenditures.
• Analyze cost trends and identify cost-saving opportunities.
• Generate periodic MIS reports and management dashboards.
  

10. Presentation, Reporting & Data Analytics

• Develop management presentations, dashboards, and executive reports.
• Analyze operational data and generate actionable insights.
• Track key performance indicators (KPIs) related to administration functions.
• Support leadership with data-driven recommendations and business reviews.

What do we offer?

• Career progression and opportunities within a global organization
• Total reward elements that engage and motivate our employees and help us make KONE a great place to work
• Comprehensive learning and development programs covering a wide range of professional skills
• You are surrounded by fun colleagues and a lively working environment within Business Services team and KONE Front Line. The best part is all leaders are great and open-minded
  

Click on apply if you have a passion for meeting up with people and a desire to make an impact in the elevator and escalator industry.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on https://careers.kone.com/en/

Experience Level

Senior Level