HR Admin Executive

Experience :-

2–5 years of experience in Technical Recruitment, Talent Acquisition, HR Operations, or Employee Documentation Management.

Experience in Facility Management, Aviation, Engineering, Security Services, Logistics, or Staffing Industry preferred. 

Key Responsibilities

Recruitment & Talent Acquisition

· Manage end-to-end recruitment for technical, operational, and support staff positions.

· Understand manpower requirements from department heads and hiring managers.

· Source candidates through job portals, social media platforms, employee referrals, consultants, and internal databases.

· Screen applications and conduct preliminary interviews to assess candidate suitability.

· Issuing Uniform and ID to employees and collect from left employees

· Schedule and coordinate interviews with hiring managers and clients.

· Follow up with candidates throughout the recruitment and onboarding process.

· Prepare and issue offer letters, appointment letters, and joining communications.

· Maintain recruitment trackers, candidate databases, and hiring MIS reports.

· Build and maintain a talent pipeline for future manpower requirements.

· Ensure recruitment targets are achieved within agreed timelines.

Employee Documentation & HR Operations

· Verify and collect employee documents during onboarding.

· Maintain employee personal files and digital records.

· Ensure completion of KYC documents, educational certificates, experience certificates, and statutory documentation.

· Coordinate with employees and site teams for pending documentation.

· Maintain documentation trackers and update employee records regularly.

· Support payroll processing by ensuring timely submission of employee records.

· Handle documentation related to PF, ESIC, Insurance, Medical Fitness, Background Verification, and other statutory requirements.

· Ensure all employee records are maintained as per company policies and compliance requirements.

· Support internal and external audits by providing required employee documents.

· Maintain confidentiality of employee information and records.

MIS & Reporting

· Prepare daily, weekly, and monthly recruitment and documentation status reports.

· Track recruitment metrics, joining status, and pending documentation cases.

· Submit reports to management for review and decision-making.