HR Executive Cum Executive Assistant

Key Responsibilities

Recruitment & Talent Acquisition

• Source and screen candidates through job portals and other recruitment channels.
• Coordinate interviews and candidate communications.
• Prepare offer letters, appointment letters, and employment documentation.
• Conduct employee onboarding and induction programs.

HR Operations

• Maintain employee records, attendance, leave, and HR databases.
• Coordinate payroll inputs and employee documentation.
• Manage joining, confirmation, transfer, promotion, and separation processes.
• Support statutory compliance activities and employee file management.

Employee Relations & Engagement

• Address employee queries and provide HR support.
• Coordinate employee engagement activities and events.
• Assist in performance appraisal and training programs.
• Support implementation of HR policies and procedures.

HR Reporting

• Prepare monthly HR MIS reports.
• Track recruitment status, attrition, attendance, and manpower reports.
• Maintain organizational charts and employee records.

Executive Support

• Manage the MD/CEO's calendar, meetings, appointments, and schedules.
• Organize and coordinate internal and external meetings.
• Prepare meeting agendas, record Minutes of Meetings (MOM), and track action points.
• Screen calls, emails, inquiries, and correspondence on behalf of management.

Communication & Coordination

• Draft emails, letters, presentations, SOPs, policies, and business communications.
• Liaise with clients, consultants, vendors, and business associates.
• Follow up with department heads on management directives and deadlines.
• Maintain confidential records and executive documents.

Business Administration

• Prepare management reports, presentations, and executive summaries.
• Assist in special projects, research assignments, and strategic initiatives.
• Coordinate travel arrangements, hotel bookings, and logistics for management.
• Track executive expenses, reimbursements, and supporting documents.

Business Development Support

• Assist in preparing proposals, presentations, and client submissions.
• Proofread business documents and presentations before submission.
• Maintain company credentials, project references, and marketing information.
• Support contract documentation and coordination activities.

Required Skills:

• Executive Calendar Management
• Meeting Coordination & MOM Preparation
• MIS Reporting & Documentation
• Excellent Written & Verbal Communication
• MS Excel, Word, PowerPoint & Outlook
• Strong Follow-up & Coordination Skills
• Ability to Handle Confidential Information