Senior Project Manager

Job Description (JD)

Designation: Project Management Team Leader / Senior Project Coordinator

Role Summary

The Project Management Team Leader will be responsible for leading and supervising the team of Project Managers handling government and institutional projects. The role focuses on ensuring proper planning, execution, monitoring, coordination, reporting, and timely completion of projects through effective team management and process control.

The Team Leader will not directly execute day-to-day operational tasks of the project but will be responsible for ensuring that the assigned Project Managers complete all activities efficiently, maintain proper documentation, follow timelines, and report progress to higher management.

Key Roles & Responsibilities

1. Team Leadership & Supervision

· Lead, manage, and supervise the team of Project Managers.

· Allocate responsibilities and monitor task execution across all projects.

· Ensure accountability and ownership within the team.

2. Daily Follow-up & Task Monitoring

· Conduct regular follow-ups with Project Managers regarding daily progress.

· Ensure timely completion of assigned activities and milestones.

· Track pending tasks, delays, and bottlenecks and ensure immediate resolution.

3. Project Planning Oversight

· Review project plans, schedules, timelines, and execution strategies prepared by the team.

· Ensure all projects are executed as per tender requirements and company standards.

4. Reporting to Management

· Prepare and submit regular MIS reports, project status reports, risk reports, and completion updates to senior management.

· Escalate critical issues, delays, or risks to management on time.

5. Process & SOP Management

· Develop and implement proper workflows, rules, SOPs, and reporting systems for the Project Management team.

· Ensure all team members follow standardized operational processes.

6. Coordination Between Departments

· Ensure smooth coordination between Project Managers and internal departments such as Purchase, Logistics, Accounts, Operations, and HR.

· Resolve interdepartmental coordination gaps affecting project execution.

7. Documentation & Compliance Monitoring

· Monitor and verify that all project-related documentation is properly maintained and submitted by the team.

· Ensure compliance with tender conditions, government documentation requirements, and company procedures.

8. Performance Monitoring

· Evaluate the performance and productivity of Project Managers regularly.

· Guide and mentor team members for process improvement and better execution.

9. Risk Management & Problem Resolution

· Identify project risks, operational issues, and execution challenges at an early stage.

· Coordinate with concerned teams to ensure timely solutions and smooth project flow.

10. Timeline & Quality Control

· Ensure all projects are completed within committed timelines and quality standards.

· Monitor project execution quality through regular reviews and updates from the team.

11. Client & Stakeholder Coordination Oversight

· Guide the team in maintaining professional communication with government departments, institutions, vendors, and end users.

· Intervene in critical matters whenever required.

Required Skills & Competencies

· Strong leadership and team handling skills

· Excellent follow-up and coordination abilities

· Good knowledge of project execution and tender processes

· Strong reporting and documentation skills

· Ability to handle multiple projects simultaneously

· Problem-solving and decision-making capability

· Good communication and management skills

· Proficiency in MS Excel, reporting tools, and project tracking systems

Preferred Experience

· Experience in handling government projects, tenders, installation projects, or institutional projects

· Prior experience in managing teams and multi-location project execution

Reporting Structure

· Reports To: Head Management / Director / Operations Head

· Team Reporting: Project Managers / Project Coordinators