Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

We are looking for a Senior Accounts Payable Specialist to join our Supplier Management Team in Noida. This is an amazing opportunity to work on Supplier Management Team with in Clarivate. We have a great skill set in Clarivate -Supplier Management Team and we would love to speak with you if you have skills in Supplier Management/ Vendor Masters Source to Pay (S2P) domain.

About You – experience, education, skills, and accomplishments  

• Minimum 1 year of experience in Supplier Management, Vendor Data Masters, Supplier Enablement.

• Bachelor’s degree or equivalent experience.

• Ability to define problems, collect data, establish facts, summarize information, and draw valid conclusions. 

• Ability to manage multiple priorities and resources in a dynamic environment across various businesses, and organize complex information

• Organizational awareness, strategic planning, team-oriented, collaborative

• Knowledge of Procurement principles

• Proficiency in using Coupa or similar procurement platforms.

• Detail-oriented with excellent organizational abilities.

• Strong communication and interpersonal skills.

  

What will you be doing in this role? 

Supplier Onboarding and Offboarding:

• Responsible for entering supplier information in Coupa on behalf of the supplier.

• Create supplier records in a precise and prompt manner following the validation of W8, W9, VAT, or GST forms submitted by new suppliers, to ensure strict adherence to tax regulations.

• Manage suppliers that must go through the Securitate or other compliance requirements.

• Maintain and amend supplier master data such as remittance and banking information, payment terms, company code extensions, payment and posting blocks, including retention of supplier forms, and supporting documentation.

• Separate amended supplier data into the appropriate ERP system that will then flow through Supplier Management to Coupa

• Manage the process of offboarding suppliers when necessary, ensuring data removal and compliance with policies. 

• Setup supplier site in each required ERP from SIM

• Maintaining MSME certificates on quarterly

Data Quality and Integrity:

• Regularly validating supplier master data to eliminate duplicates and inconsistencies.

• Monitor and maintain data quality standards to support accurate reporting and analysis.

Compliance and Regulatory Support:

• Ensure supplier master data compliance with internal policies and external regulations.

• Stay up to date with changes in supplier-related regulations and make necessary adjustments.

Banking- Related Tasks:

• Review weekly payment files and adjust the banking as per country-specific requirements.

• Review employee banking files received from Workday. Analyse the country-specific requirements and upload the data in Coupa.

• Work with colleagues and assist them with updating their banking details in Workday to reimburse their expenses.

• Review Rejected and returned payments. Arranging up-to-date banking for reissuing payments.

• Work on various ad-hoc reports like deactivating terminated colleague records, supplier clean-up activity, various types of .csv loads, etc.

• Assist with the integration of new acquisitions.

• Respond to incoming inquiries via the Supplier Master shared email box.

Stakeholder Collaboration:

• Collaborate with procurement, finance, Accounts Payable and internal stakeholder teams to gather and validate supplier information.

• Address inquiries and resolve issues related to supplier data.

• Guide and training Sourcing, Finance, Accounts Payable and stakeholders in supplier onboarding process.

Key Responsibilities

• Maintain supplier records in ERP and procurement platform.

• Support onboarding/offboarding.

• Provide help desk support and basic training to suppliers.

• Monitor data quality and support audits and clean-up activities.

• Collaborate with internal teams to resolve data issues and ensure compliance.

• Generate standard reports and assist with ad-hoc data requests.

• Lead supplier onboarding and catalog enablement initiatives.

• Resolve complex supplier data, banking, or compliance issues.

• Collaborate with IT and Procurement on system enhancements and integrations.

• Analyze supplier data trends and provide actionable insights.

• Drive improvements in data governance and workflow efficiency.

• Support M&A integration and global compliance initiatives.

• Represent the function in cross-functional working groups.

About the Team   

The Supplier Management Team at Clarivate, based in Noida, is a fully functional unit comprising four team members and one Lead Manager. The team plays a critical role in supporting the Source-to-Pay (S2P) process, ensuring seamless onboarding and amalgamation of both new and existing suppliers.

Hours of Work  

• Hybrid as per Clarivate location

• Shift Timing: 2:00 PM to 11:00 PM IST Full time.

At Clarivate, we are committed to providing equal employment opportunities for all  qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

Experience Level

Senior Level