HR Admin Executive

1. HR & Payroll Administration

● Process monthly salary disbursements for all employees accurately and on time.

● Prepare, format, and issue appointment letters to new joiners.

● Schedule and coordinate interviews, including communication with candidates.

● Maintain employee records and related HR documentation.

2. Client & Vendor Coordination

● Schedule and manage meetings with clients and vendors; prepare agendas and circulate minutes of meetings where required.

● Obtain and compare quotations from vendors for office and project-related procurement.

● Follow up diligently with consultants and vendors to ensure timely delivery of project deliverables, drawings, and reports.

3. Billing, Invoicing & Financial Documentation

● Generate professional fee invoices as per project milestones or payment schedules.

● Proactively follow up with clients for pending payments and update the receivables tracker.

● Maintain sale bills and prepare monthly account statements for all transactions.

● Compile and email monthly account summaries to the Chartered Accountant (CA) for further processing and compliance.

● Coordinate with the CA on GST filings, TDS, and any other statutory requirements as directed.