Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing daily tasks and ensuring smooth operations. The ideal candidate will have excellent communication skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

1. Task Management: Maintain comprehensive records of daily tasks, prioritize assignments, and ensure timely completion.
2. Calendar Management: Manage executives' calendars, schedule appointments, and coordinate meetings and conference calls.
3. Communication: Facilitate communication within the team and with external stakeholders, including handling emails, phone calls, and correspondence.
4. Documentation: Record and maintain accurate notes and minutes of meetings, discussions, and decisions.
5. Travel Arrangements: Coordinate travel arrangements, including flights, accommodations, and itineraries.
6. Expense Management: Track and reconcile expenses, process invoices, and maintain financial records.
7. Organization Support: Provide administrative support such as filing, data entry, and maintaining office supplies.
8. Project Coordination: Assist in coordinating projects, including liaising with contractors, suppliers, and clients as needed.
9. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times