Job Description:

Overview:

As a Personal Assistant, you will provide comprehensive support to an individual or a group of executives, helping them manage their professional affairs efficiently. You will act as the primary point of contact, ensuring smooth communication and coordination between the executive(s) and internal/external parties.

Responsibilities:

1. Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Handle incoming calls, emails, and correspondence, prioritizing and responding appropriately.
• Prepare agendas, presentations, reports, and other documents as required.
• Maintain organized filing systems and databases, ensuring easy retrieval of information.

1. Communication and Liaison:

• Serve as the liaison between the executive(s) and various stakeholders, including clients, employees, and vendors.
• Communicate effectively on behalf of the executive(s), conveying instructions, requests, and decisions accurately.
• Filter and screen incoming communications, redirecting them as necessary.
• Draft, proofread, and edit correspondence, ensuring clarity and professionalism.

1. Project Coordination:

• Assist in the planning, coordination, and execution of projects, events, and initiatives.
• Track project deadlines, milestones, and deliverables, providing regular updates to the executive(s).
• Collaborate with team members and external partners to ensure timely completion of tasks.
• Anticipate potential issues and proactively address them to minimize disruptions.

1. Information Management:

• Conduct research and gather information on various topics as requested by the executive(s).
• Summarize findings, prepare briefs, and provide recommendations based on analysis.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Stay updated on industry trends, market developments, and relevant news to provide valuable insights.

1. Other Support Functions:

• Handle personal errands and tasks for the executive(s) as needed.
• Assist in personal and household management, such as bill payments, appointments, and reservations.
• Perform ad-hoc duties and special projects as assigned by the executive(s).

Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Proven experience as a Personal Assistant or Executive Assistant, preferably in a corporate or high-level executive environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong interpersonal skills and the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional communication skills, both written and verbal.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and environments.
• Attention to detail and a high level of accuracy in all work.
• Ability to work independently with minimal supervision and as part of a team.