Facility Manager

Jones Lang Lasalle Property Consultants India Pvt Ltd

Kolkata/Calcutta

Not disclosed

Work from Office

Full Time

Min. 5 Years

Job Details

Job Description

Professional, Facilities Management

What this job involves:

Putting safety in your hands

First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm, operational Risk Management, Update and implement Emergency Response plan; drills etc as required

After office hours facilities assistance response, Operational Audits and Compliance, Escalation of Incidents/Problems. Vendor & Contractor Management, Evaluate Vendor Procurement & Contracts Administration & Management

Being dedicated to great results

You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.

A typical day for you also involves contact with vendors reviewing their services and coordinating with them for the resolution of any service issues.

The Assistance Facilities Manager will have responsibility for the management of a wide range of issues, from strategic contracts management to input on day-to-day operations.  This Facilities Manager will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from client staff and arrangements pertaining to all operating expenditures. This position will form a part of the team that will provide a professional, value-focused service aimed at meeting or exceeding the client expectations.

Lead the JLL management team in the delivery of facility management services, ensure that the maintenance services are delivered in line with the contractual commitments and within budgets. Define the technical, commercial terms and conditions,

Develop Service Level Agreements and assist the Jones Lang LaSalle procurement department in closing Service Level Agreements between Jones Lang LaSalle and its vendors, evaluate the team deployed by Vendors on site to ensure correct level and scale of resources.

Assess Service Levels and Performance Indicators with the Client representative and define the mechanism to assess the performance levels of various subcontractors.

Assess performance of the subcontractors based on performance assessment criteria as agreed jointly between Client, Jones Lang LaSalle and its subcontractors.

Setting annual goals for generating savings in area of such as energy and cost of maintenance operations, Ensure compliance of minimum wages acts for payments and statutory compliance through specialist professionals.

Advise Client on future year maintenance budgets as and when requested for, Maintain all records related to the performance of facility management operations on Client site, Ensuring that the subcontractors are meeting their commitments on scheduled delivery of trainings, Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services.

Analyze call outs to understand trends; undertake strategic initiatives to minimize the same.

Scheduled cross feedback from subcontractors and Client staff on our process to improve services level & satisfaction in organization.

Train team members on all Quality policies & procedures, Audit sub contractors on quality of materials & upkeep of the site, Review the performance of Jones Lang LaSalle staff and conduct performance appraisals from time to time.

Interface with the Jones Lang LaSalles HR department and the Operations Manager and make recommendations for the future trainings given to the site facility management team.

Prepare and review the preventive maintenance register on a monthly basis and update the same to Jones Lang LaSalle Operations Manager.

Analyze call outs to understand trends; undertake strategic initiatives to minimize the same.

Liaison with the client Finance team, Interface with client and Jones Lang LaSalle finance department to raise client billing / invoicing and follow up with the client representatives for the payments.

Develop MIS reports for Jones Lang LaSalle’s management team and necessary client reporting, Chair the monthly progress meeting during the absence of operations manager.

Outstanding team prowess

Are you equipped to set up a team to success? Can you also play to your strengths and work effectively as a team member? If yes, that’s great—the ability to bring about positive changes and follow through with them will come in handy for this role.

Duties are in accordance with the Scope of Work & include:

General Administration & Management, Client & Business Unit Liaison, Team management including Vendor team (onsite personnel). Prepare, submit and review Monthly Report to client, Preparation and submission of management reports/analysis as and when required by client

Expense tracking oversight and invoice management, Assistance to Client - FM for preparation of Annual Budget, Formulation and implementation of Policies & Procedures Including Annual Update of Operations Manual

 Maximo implementation and management, Property Services, Routine & Ad-Hoc Maintenance, Oversee operation and maintenance of facilities; M&E matters, housekeeping, conference rooms, resolving operational issues, etc

What we can do for you:

Sound like you? To apply you need to be:

Core facilities management skills

If you’re a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business.  

What you can expect from us

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Role: Facility Management - Other

Industry Type: Facility Management Services

Department: Administration & Facilities

Employment Type: Full Time, Permanent

Role Category: Facility Management

Location:

On-site –Kolkata, WB

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Job role

Work location

Kolkata, WB

Department

Facility Management

Role / Category

Property Maintenance / Operations

Employment type

Full Time

Shift

Day Shift

Job requirements

Experience

Min. 5 years

About company

Name

Jones Lang Lasalle Property Consultants India Pvt Ltd

Job posted by Jones Lang Lasalle Property Consultants India Pvt Ltd

This job has expired

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