Finance Administrative Supervisor

Finance Administrative Supervisor

At Ecolab, you can help take on some of the world’s most meaningful challenges, delivering critical insights and innovative solutions to help our customers achieve clean water, safe food, abundant energy and healthy environments. With our worldwide reach and ambitious growth plans, you will have the opportunity to own your future and impact what matters. Are you ready to make an impact?

Ecolab is searching for a driven Finance Administrative Supervisor for future opportunities within our Finance division in Pune, India.

The Invoice Processing Analyst provides administrative back-office services to Ecolab offices around the world, specifically in accounts payable vendor invoice processing.

This role is critical to the organization in processing invoices accurately and timely, to ensure our company continues to operate without exception.

This position requires a proactive professional who is service-oriented with a great opportunity to be part of a strong, professional team.

What’s in it For You:

• You will join a growth company offering a competitive salary and benefits.
• The ability to make an impact and shape your career with a company that is passionate about growth.
• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best.
• Feel proud each day to work for a company that provides clean water, safe food, abundant energy and healthy environments.

Key Responsibilities

Process & Operations Management

• Own and drive upcoming process transitions, migrations, and automation projects to enhance AP efficiency.
• Monitor and execute Accounts Payable invoice processing activities for the region, specifically on Tier 2 ERP systems such as iScala.
• Create a robust governance and manual control framework to maintain healthy AP balances in the books of accounts.
• Monitor process indicators and productivity metrics to ensure timely processing and minimal backlogs.
• Serve as the first point of contact for team members for operational questions, exceptions, and issue resolution.
• Implement a scientific, structured, and timely escalation resolution methodology to eliminate recurring errors.

Team Leadership & Performance Management

• Lead and manage a team of invoice processing analysts, ensuring strong performance and professional development.
• Actively participate in the recruitment, onboarding, and training of new employees.
• Set clear objectives, track performance, and conduct periodic evaluations.
• Build a cross‑trained team to ensure business continuity and reduce dependency on individual resources.

Compliance, Controls & Documentation

• Ensure full compliance with statutory requirements, audit standards, and internal controls.
• Create and update process documents, SOPs, and process maps regularly.
• Support knowledge management initiatives by identifying gaps and updating relevant documentation.

Continuous Improvement & Standardization

• Support and lead continuous improvement initiatives by identifying process gaps and improvement opportunities.
• Drive standardization of AP processes across different regions to build a unified and scalable operating model.
• Pursue process excellence with strong attention to detail and a deep understanding of end‑to‑end AP workflows.

Reporting & KPI Management

• Own, track, and report key Accounts Payable KPIs and performance metrics.
• Work closely with regional teams to ensure alignment, transparency, and performance improvement.

Values & Compliance

• Ensure adherence to the company’s policies, values, and ethical standards at all times.

Qualifications & Skills

• Bachelor’s degree in Finance, Accounting, Commerce, or a related field.
• 10 to 14 years of experience in Accounts Payable, with at least 2–3 years in a supervisory/lead role.
• Experience with Tier 2 ERP systems (iScala preferred, Tally, JD Edwards, Sage Accpac etc.)
• Strong understanding of AP processes, controls, and end‑to‑end invoice workflows.
• Proven ability to manage teams and drive performance.
• Strong analytical thinking, profound understanding of core accounting principles of debit and credit and AP related journal entries, having problem‑solving and process improvement mindset.
• Excellent communication, stakeholder management, and presentation skills.
• Driving change management empathetically

Experience Level

Senior Level