Facility Executive

Facility Executive

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Title

Facility Executive

Business unit

IFM

Reporting to

Assistant Manager/ Manager - Client Services

Key stakeholders

IFM

Direct Reports

Team consisting of

1.            Nil

Duties & Responsibilities

What this job involves –

• Support HR and Admin functions for seamless operations

• Handle employee lifecycle management and administrative coordination

• Ensure compliance with HR policies and administrative procedures

• Coordinate between HR requirements and administrative execution

• Manage employee records, documentation, and facility administrative needs

Key HR & Administrative Functions:

• Handle employee onboarding including documentation.

• Process HR documentation including PF ESIC documentation, banking process.

• Handle employee grievances coordination for PF / Meal card

Administrative Responsibilities: 

• Coordinate employee engagement activities and office events

• Coordinate office administration including supplies, maintenance, and housekeeping oversight

• Manage SEZ (Special Economic Zone) office activities, including proper handling of inward and outward material flow and documentation. Oversee housekeeping department manpower allocation and coordinate soft services to maintain office premises in optimal condition.

• Supervise mail room operations, managing inward and outward courier services for both domestic and international shipments while maintaining accurate delivery records and data.

• Handle stationery department operations, placing monthly orders and maintaining inventory data to ensure adequate supplies across departments. Prepare and distribute monthly MMR (Material Management Reports) sheets to respective stakeholders.

• Maintain detailed consumption data for monthly beverages, Café Coffee Day (CCD) usage, and electricity consumption to support budgeting and resource planning.

• Support and coordinate annual day events and company sports events, handling logistical arrangements and execution responsibilities. Manage access control systems to ensure proper security protocols.

• Generate monthly purchase orders (POs) and maintain attendance records for support staff, ensuring accurate tracking and reporting.

• Vendor Management – JLL and CITCO

Performance objectives

• Ensure 100% compliance with HR policies and labor law requirements

• Maintain accurate employee records and documentation standards

• Support seamless employee experience through efficient HR-Admin coordination

Key skills

• Knowledge of HR processes and labor law compliance

• Strong interpersonal and communication abilities

• Proficiency in HRIS systems and administrative software

• Confidentiality and professional ethics maintenance

Problem-solving and coordination capabilities

Location:

On-site –Pune, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.