Facility Executive

Facility Executive- soft

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

KEY TASK AND RESPONSIBILITIES:

1. To deliver high quality, prompt Accounting Services in support of CLIENT SITE, customers’ business needs in a safe working environment.

2. To liaise with the customer’s representative regarding all matters outside of agreed delegated levels of authority.

Specifically:

Scope of Work Requirement Indicators

Accounting § To receive and handle incoming invoices. § To verify and submit invoices to client for approval. § To settle the invoice and prepare reports to the customer § To report any ad hoc/non predictable expenses. § To follow up with the customer for payments to vendors. § To assist the facility manager during customer audit. § To assist Duty Manager in Maintaining MIS of consumable stock. § To Maintain PO/Vendor List/Rate lists/Agreements/AMC records. § To own SEZ procedures in Asset Management and relevant records. § Handling Petty Cash and relevant records. § Pre-approved accounting procedure § Monthly expenses report § No Backlog of invoices § Vendor Payments

Record Management § Ensure all relevant documents including SEZ mandatory records are filed and managed. § Maintaining statutory records of Vendors.( ESIC/PF/VAT etc) § filing system § Vendor Payment and Statutory records.

Reports § To generate daily, weekly, monthly reports and MIS as requested by the client. § Reports generation and Submission as per clients’ timelines.

Scope of Work Requirement Indicators

Inventory Management § Adapting SEZ (if applicable) processes and systems to meet Client requirements and agreeing with client representative § Implementing Various processes and systems § Training subordinates on processes and systems. § Compliance with processes and systems § Systems Manual. § Staff Training Records complete and up-to-date. § No Non-Conformance Reports (NCRs).

Account Ledger § To assist the facility Manager and Customer in preparing annual budget by maintaining all Ledgers. § Approved budget § Monthly expenses report § Quarterly review

Purchasing § To prepare and submit purchase request for customers approval § To assist the facility manager in procurements from approved supplier and ensure they are delivery on time with accurate quantity § Purchase Request § Purchase Order

ACCOUNTABILITIES

1. Successful implementation of pre-approved accounting practices.

2. Vendor Payments.

3. Monthly measurement of achievement of Key Performance Indicators

4. Assist in preparation of annual budget.

5. Assist in procurements

6. Generation of MIS and reports.

7. Ensure all accounting practices are met.

8. Apart from all the above you will also be responsible for Conference / Meeting room / Pantry & Board Room Management, Issue Base Management.

Location:

On-site –Pune, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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