Personal Assistant

We are looking for a highly organized and proactive Personal Assistant to support our real estate operations. The ideal candidate will manage client communication, lead follow-ups, property listings, and assist in marketing activities to ensure smooth day-to-day business operations.

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Key Responsibilities

🔹 Administrative & Executive Support

• Manage calendars, meetings, and daily schedules
• Handle calls, emails, and client inquiries
• Prepare and organize documents, agreements, and reports

🔹 Lead Management & Sales Support

• Handle incoming leads from ads, calls, and portals
• Qualify leads based on budget and requirements
• Follow up consistently to convert prospects into site visits
• Maintain and update CRM records

🔹 Client Coordination

• Schedule and coordinate site visits
• Communicate with buyers, sellers, and developers
• Ensure a smooth customer experience from inquiry to closure

🔹 Property Listing Management

• Upload and manage listings on platforms like MagicBricks, 99acres, and Housing.com
• Write property descriptions and manage updates
• Coordinate photos, videos, and marketing materials

🔹 Marketing & Social Media Support

• Assist in posting content on Instagram, Facebook, and LinkedIn
• Handle WhatsApp inquiries and campaigns
• Support execution of Meta Ads and lead generation campaigns
• Coordinate with designers for creatives

🔹 Site Visit & Closing Support

• Confirm and manage property visits
• Prepare brochures, pricing sheets, and presentations
• Assist in documentation and follow-ups during deal closure

🔹 Data & Reporting

• Track leads, conversions, and campaign performance
• Prepare daily/weekly reports
• Conduct basic market research on pricing and trends

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Required Skills & Qualifications

• Bachelor’s degree (preferred)
• 1–3 years experience in real estate / sales support (preferred)
• Strong communication skills (English + local language)
• Proficiency in MS Office / Google Workspace
• Familiarity with CRM tools and social media platforms
• Good organizational and multitasking ability

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Preferred Qualities

• Fast learner and proactive attitude
• Sales-oriented mindset
• Ability to handle pressure and deadlines
• Attention to detail