Secretary / Executive Assistant

Job description:

Job Title: Junior,Senior Executive Assistant / Office Coordinator (Executive Assistant to Director)

English ,Hindi and Telugu Speaking is Mandatory

Females only 25-35 Yrs

Experienced -Minimum 1-5 Years

Gender Preference: Female candidates preferred

Interview Location: Celes’tile, Madhapur

Website: Celes’tile Contact

Work Location -Shamshabad -Transition in progress(

Reporting To: Director

About Celes’tile:

Celes’tile, a premium brand in luxury tiles and home décor, is committed to delivering innovative and high-quality solutions to its clients. We are seeking a proactive Executive Assistant to support our Director and ensure the smooth functioning of office operations and executive-level tasks.

Position Summary:

The Junior Executive Assistant / Office Coordinator will provide comprehensive administrative and operational support to the Director. The ideal candidate will demonstrate professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

Executive Support:

• Manage the Director’s calendar, schedule meetings, appointments, and business travel.
• Prepare, review, and maintain correspondence, reports, presentations, and other official documents.
• Act as a confidential point of contact for internal and external stakeholders on behalf of the Director.
• Coordinate and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Plan and organize travel arrangements, including flights, accommodations, and transportation.
• Provide support for special projects such as store openings, product launches, and exhibitions.
• Maintain a high level of confidentiality and discretion in handling sensitive information.

Communication & Liaison:

• Professionally manage incoming calls, emails, and client/vendor communications for the Director.
• Facilitate timely communication between the Director, employees, clients, suppliers, and external partners.
• Act as a liaison to ensure seamless coordination across departments and external stakeholders.

Office Coordination & Administration:

• Oversee daily office operations, including inventory, office supplies, and facility management.
• Assist HR and other teams with onboarding, employee documentation, and administrative processes.
• Maintain proper documentation and filing systems for projects, client information, and vendor contracts.

Reporting & MIS:

• Assist in preparation of MIS reports, data entry, and other reporting requirements.
• Undertake ad hoc projects and initiatives as assigned by the Director.

Key Competencies:

• Strong organizational, planning, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proactive, solution-oriented, and collaborative mindset.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–3 years of experience in office administration, executive assistance, or coordination roles.
• Prior experience supporting senior management or directors is preferred.

Compensation:

• ₹30,000 – ₹40,000 per month, commensurate with performance and technical skill assessment.

Work Schedule & Conditions:

• Full-time role, 6 days per week.
• Primarily office-based with occasional support for offsite events or travel.

How to Apply:

Interested candidates may call: 8008003232 or email: hr@celestile.com for further information and application.

Job Type: Full-time

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Ability to commute/relocate:

• Shamshabad, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• We are looking for an experienced Executive Assistant to the Director (Female Candidate Preferred) to support day-to-day operations and ensure smooth coordination of assigned tasks. The role involves handling follow-ups, general administration, backend reporting, and maintaining strict confidentiality of sensitive information.

The ideal candidate should have prior experience in a similar position, strong knowledge of MS Excel and its formulas, and excellent communication skills in English, Hindi, and Telugu. Good organizational skills, attention to detail, and the ability to multitask effectively are essential.

The candidate must be willing to relocate to our Shamshabad office and should be adaptable, proactive, and eager to learn and take on new challenges. We offer growth opportunities and long-term career advancement within the organization for the right candidate.

Education:

• Bachelor's (Preferred)

Experience:

• Executive assistant: 1 year (Required)
• Office Admin: 1 year (Required)

Language:

• English (Required)
• Hindi (Required)
• Telugu (Required)

Location:

• Shamshabad, Hyderabad, Telangana (Required)
• Work Location: In person