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Subramanya Nagar

HSR Layout

About :
Peoplebox.ai is a fast-growing GenAI platform helping teams scale faster and work smarter. We are looking for a proactive and reliable Office Administrator to manage HR and Admin operations and support our founders.

Key Responsibilities:
Manage onboarding/offboarding: welcome kits, workspace setup, email/Slack access, laptop handover, security policy closure, background verification, and hiring data verification.
Maintain accurate employee records, including birthdays, exits, photographs, and other HR documentation.
Support founders with daily coordination, calendar updates, travel bookings, and meeting follow-ups.
Drive team engagement and culture: organize rewards & recognition, performance reviews, TGIFs, birthdays, and low-cost celebrations.


Admin Operations:
Manage office facilities, pantry, washrooms, inventory, and restocking.
Coordinate vendors (IT, housekeeping, goodies): get quotes, track deliveries, and ensure timely payments with accounts.
Maintain hardware and asset inventory: laptops, accessories, handover, and reset processes.
Manage visitor experience: receive guests, provide refreshments, and ensure proper coordination with hosts.


What We’re Looking For?
Graduate or diploma holder (BCom, BBA, Hotel Management, BA preferred). Female candidates preferred.
Strong ownership & closure: completes tasks independently and follows up diligently.
Excellent communication skills in English; confident vendor and team coordination.
Resourceful, street-smart, trustworthy, and reliable.
Punctual, disciplined, and tech-friendly (Google Sheets, Calendar, WhatsApp, basic email).


Why Join Us?
Exposure to a fast-growing tech startup and its operations without a technical background.
Work with a young, energetic, and collaborative team.
Direct support to founders with visibility into leadership decisions.
Real ownership of meaningful responsibilities with growth opportunities.
Dynamic, hands-on role where no two days are the same.
Comprehensive health insurance covering parents, spouse, and children.




Culturegrade Technologies

Office Admin

College Square

Uttar Raypur

Leading the management.
Building up a team of advisors .
Daily monitoring and following process for driving team through advisors.
Delivering consistent sales output utilizing your management and monitoring capabilities.



Kotak Life Insurance

Back Office Coordinator

Porur

Perumbakkam

We are looking for a Venue Admin & Customer Relations Executive to be the first point of contact for customers. This role is central to managing bookings, handling inquiries, supporting tournaments, and ensuring smooth daily operations at the venue.

Required Skills & Competencies
Strong verbal and written communication in Tamil & English
Good phone and in-person etiquette
Basic computer literacy (Excel / Google Sheets / WhatsApp Business)
Customer-first attitude and a passion for sports is bonus
Time management and multitasking ability
Problem-solving mindset with ownership of responsibilities


Preferred Qualifications
Bachelor’s degree in Business Administration / Sports Management / Hospitality / Communication
1–3 years experience in front office / admin / customer service / event coordination (sports, hospitality, or recreation preferred)




Beschi Ventures Private Limited

Venue Admin & Customer Relations Executive

Rashtrapati Bhavan

Moti Nagar

Looking for a pro-active, pleasant, dynamic and detail-oriented individual to join our team as an Executive Assistant. This role involves being a shadow for top leadership and managing all day-to-day office tasks & meetings.

The ideal candidate should have strong email communication skills, and handle day-to-day administrative tasks efficiently.
Key Responsibilities:
Follow up on enquiries related to orders, products, and catalogues via email and phone.
Maintain professional communication with clients and vendors.
Represent Mewa Crafts in meetings and assist in presenting our offerings.
Manage daily administrative duties including documentation, scheduling, and internal coordination.
Maintain records of communications and support sales activities.

Requirements:
Excellent written and verbal communication skills.
Well-organized with strong attention to detail.
Proficient in Microsoft Office and email handling.
Ability to multitask and manage time efficiently.
Prior experience in a support or coordination role is preferred.



Mewa Crafts LLP

Executive Assistant

Noida Phase 3

Administrative Support:
Managing schedules, appointments, and travel arrangements. 
Handling incoming and outgoing mail and packages. 
Maintaining office supplies and equipment. 
Providing general administrative and clerical support. 
Communication and Coordination:
Acting as a point of contact for vendors and service providers. 
Facilitating communication between departments. 
Office Management:
Organizing and maintaining files and records. 
Support for Staff:
Assisting employees with various administrative tasks. 
Potentially providing support for HR functions like onboarding and recruitment. 
Addressing employee concerns and questions. 
Ensuring Compliance:
Ensuring adherence to company policies and procedures. 
Assisting with the implementation of cost-cutting measures. 

Key Skills:
Organization and Time Management: Essential for managing multiple tasks and deadlines. 
Communication Skills: Both written and verbal, for interacting with staff, visitors, and vendors. 
Problem-Solving: Ability to address unexpected issues and find solutions. 
Proficiency in Office Software: Familiarity with Microsoft Office Suite is typically required. 
Customer Service Skills: Important for interacting with visitors and addressing their needs. 
Attention to Detail: Ensuring accuracy and efficiency in all tasks. 

In essence, an Office Coordinator is a versatile role that requires a combination of strong organizational, communication, and problem-solving skills to ensure the smooth and efficient operation of the workplace. 


GTL Adhesive Tapes India

Office Coordinator

Niralachowk

Karchha R S

Eligibility Criteria:Age: 25 – 60 years
Gender: Female candidates preferred
Education: Minimum 12th Pass
Experience: Freshers can apply
English: Basic English required
Job Role & Responsibilities:Manage office documentation and records
Handle phone calls, emails, and basic correspondence
Support administrative and back-office operations
Maintain attendance, filing, and scheduling records
Assist HR or management with daily office coordination tasks
Operate basic computer applications (MS Office, Email, Data Entry)




Ultrasoft It Infrastructure & Services Private Limited

Office Assistant

Gopipura

Chikuwadi BRTS

HARION ZARILON PRIVATE LIMITED

JOB PROFILE: EXECUTIVE ASSISTANT – HUMAN RESOURCES & ADMINISTRATION

(Location: Pandesara, surat)

ROLE PURPOSE

The Executive Assistant – HR & Administration is a central role at Harion Zarilon.
You are the execution backbone to leadership — enabling clarity, discipline, and coordination across teams, while upholding our values of integrity, simplicity, and collective growth.

This position merges executive support, people operations, and administrative efficiency, requiring a proactive, mature, and reliable individual who thrives on ownership and structured progress.

⸻

CORE RESPONSIBILITIES

1. Executive Coordination
•	Support the Managing Director in daily schedules, communication, documentation, and meeting follow-ups.
•	Track key initiatives, timelines, and deliverables across departments.
•	Prepare reports, presentations, MOMs, and ensure commitments are closed on time.
•	Maintain confidentiality and discretion in all leadership-level communication.
•	Plan and manage travel, appointments, and events with precision.

⸻

2. Human Resources & People Management
•	Manage recruitment, onboarding, and employee documentation processes.
•	Support in defining KRAs, appraisal systems, and performance monitoring.
•	Coordinate training, employee engagement, and welfare programs.
•	Maintain payroll inputs, attendance, and compliance data in sync with HR consultants.
•	Foster a professional, disciplined, and value-driven culture in alignment with the company’s principles.


3. Administration & Operations
•	Oversee daily office operations: housekeeping, facility management, and supplies.
•	Manage vendor contracts, utilities, and service partners effectively.
•	Monitor administrative expenses and support budgeting.
•	Ensure hygiene, safety, and efficiency of the work environment.
•	Organize internal events, leadership meetings, and external visits.

⸻

KEY SKILLS & QUALIFICATIONS
•	Graduate / Postgraduate in Business Administration or HR.
•	4–8 years of experience in Executive Assistance, HR, or Office Management.
•	Strong communication, coordination, and documentation skills.
•	High level of accountability and integrity.
•	Proficiency in MS Office, Google Workspace, and HR tools.
•	Calm under pressure, dependable, and execution-focused.

⸻

PERSONAL ATTRIBUTES
•	Balanced, self-motivated, and respectful in conduct.
•	Detail-oriented with a systems mindset.
•	Emotionally mature, dependable, and solution-driven.
•	Embodies discipline, loyalty, and discretion.
•	Resonates with the company’s vision of steady, healthy, and ethical growth.

⸻

REPORTING TO:

Managing Director


GROWTH PATH
•	Year 1–2: Full command over executive coordination, HR and admin systems.
•	Year 3+: Opportunity to grow into HR & Operations Manager or Chief of Staff based on leadership performance.


Hariom Zarilon Private Limited

Executive Assistant – Human Resources & Administration

Salt Lake City Sector 5

We are hring for Executive Assistant / Secretary to assist Top Management in the following primary responsibilities

Client Handling , Daily Correspondence & Tracking
Conduct Meeting & Events
General Administrative Tasks and Reporting
May Need to Travel for Business meets if required


Desired Candidate Profile :
Must have excellent communication Skills in ENGLISH 
Must be Proficient in MS EXCEL
Must have good personality and be presentable.


Only candidates who worked in Similar Roles / Understand Job requirements may apply


Consultasia (OPC) Private Limited

Secretary / Executive Assistant

C-8 Keshav Puram

Job Title: Administration Executive / Administrative OfficerResponsibilities:
Manage day-to-day office operations and ensure smooth functioning.
Handle correspondence, phone calls, and emails professionally.
Maintain records, files, and documentation accurately.
Coordinate with internal departments and external vendors.
Manage office supplies, inventory, and procurement.
Prepare reports, presentations, and official documents as required.
Support HR activities such as attendance, leave records, and onboarding.
Schedule meetings, appointments, and travel arrangements.
Ensure compliance with company policies and procedures.
Assist management with administrative tasks and special projects.
The role requires traveling for meetings.


Experience person chahiye ,Traveling and bold and open mind person communication skills


MGITI

Personal Secretary

Vkk Menon Road

Kalapatti


Greetings !!!
Dear Candidates ,
We are seeking a reliable and detail-oriented Stock Maintenance Executive to manage inward and outward stock operations for our fasteners company. The role involves maintaining accurate inventory records, ensuring proper handling of fasteners stock, and coordinating with suppliers, transporters, and internal teams for smooth warehouse operations.

Responsibilities:

Receive, check, and record inward stock of fasteners and related items.
Handle outward stock – packing, dispatching, and maintaining delivery challans/invoices.
Maintain stock register / ERP entries on a daily basis.
Conduct regular stock audits and reconcile physical vs. system stock.
Monitor stock levels of fasteners and update management on shortages/excess.
Ensure proper documentation: Goods Received Note (GRN), delivery challans, stock transfer slips.
Maintain systematic storage and safe handling of different fastener sizes and types.


Requirements:

Qualification: Any degree / Diploma in Logistics, Supply Chain, or related field.
Experience: 1–3 years in fasteners industry experience preferred.
Knowledge of stock registers, inventory software (Tally / ERP) is desirable.
Good communication and coordination skills.



We are looking for immediate joiners.
Speak to : +91 9790792293.


Saived Perficient Private Limited

Stock Maintenance- Fasteners

Sarai

Need a Executive Assistant with experiance.


MS Baisoya Infrastructure

Nehru Place

We are seeking a professional and organized Female Personal Secretary to assist the company owner in day-to-day tasks. The role involves managing communication, scheduling, meetings, and travel arrangements.

Key Responsibilities:

Handle calls, emails, and other communications
Arrange and coordinate meetings and appointments
Organize management travel and itineraries
Maintain confidential documents and records
Prepare basic reports and presentations
Use Microsoft Office tools (Word, Excel, Outlook, PowerPoint)


Hope IT Solutions Private Limited

Job Description - PayPilot
🏢 About PayPilot
PayPilot is a fast-growing tech/fintech company. We are seeking a highly organized and motivated Office Administrator to maintain the smooth daily operations of our HSR Layout office.
📍 Location-HSR Layout, Bangalore
💰 Salary-₹20,000 - ₹25,000 per month (depending on experience)
Requirements- Should know local language and two wheeler
Key Responsibilities
The Office Administrator will be the backbone of the office, managing daily tasks and ensuring a productive environment.
1. Office Operations & Management:
Manage the day-to-day operations of the office, ensuring cleanliness, organization, and a professional appearance.
Procurement: Manage and track office supplies, pantry inventory, stationery, and other necessary items.
Coordinate with external vendors (e.g., cleaning services, maintenance, couriers) for timely services.
Handle incoming and outgoing mail and courier services.
2. Administrative & Support:
Serve as the first point of contact for visitors, guests, and callers, directing inquiries appropriately.
Assist in scheduling and coordinating internal meetings, reserving conference rooms, and setting up necessary equipment.
* Assist team members with basic documentation, printing, and scanning tasks.
Manage and maintain accurate physical and digital filing systems.
3. HR & Finance Support:
Assist the HR team with basic onboarding logistics for new hires (e.g., desk setup, ID card coordination).
* Process and track small office-related invoices and petty cash transactions.
* Maintain simple records of office expenses and submit reports to the accounts team.
Qualifications and Skills
* Experience: 0 to 2 years of experience in an administrative, front desk, or support role. Freshers with exceptional organizational skills are encouraged to apply.
* Education: Bachelor's degree or equivalent certification.
* Computer Skills: Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace is mandatory.
* Communication: Excellent verbal and written communication skills in English (knowledge of Kannada/Hindi is a plus).
* Personal Attributes: Highly organized, proactive, a strong sense of responsibility, and a professional demeanor.
* Soft Skills: Ability to multitask and prioritize tasks effectively in a fast-paced startup environment.
Why Join PayPilot?
* Opportunity to work in a dynamic, growth-oriented tech environment.
* A collaborative and supportive team culture.
* Direct impact on the day-to-day efficiency of the entire company.
To Apply: Please submit your resume and a brief cover letter
outlining your relevant experience.


Paypilot Solutions Private Limited

Darya Ganj

We are seeking a proactive and organized Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth day-to-day operations of our office. You will be responsible for managing administrative tasks, maintaining vendor and staff relationships, and serving as a reliable point of contact for inter-departmental coordination.


Key Responsibilities:
Staff Coordination & Relationship Management:
Act as the liaison between staff and management to maintain a positive and productive work environment.
Support onboarding of new employees and assist in internal communication efforts.
Administrative Support:
Maintain and organize office records and documentation.
Handle filing, data entry, and document management.
Coordinate meeting schedules, prepare agendas, and take minutes when required.
Vendor & Purchase Coordination:
Assist in the creation and processing of purchase orders.
Manage vendor relationships, including communication, follow-ups, and documentation.
Track and reconcile office supplies and services, ensuring cost-efficiency and timely procurement.
Technical & Software Skills:
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Basic working knowledge of Tally (preferred but not mandatory).
Utilize email and calendar systems for scheduling and communication.
Inter-Departmental Communication:
Facilitate clear and timely communication between departments.
Support in organizing cross-departmental meetings and sharing updates.



Qualifications:
Bachelor's degree or equivalent experience in Office Administration, Business Management, or related field.
1–3 years of relevant experience in a similar administrative or coordinator role.
Strong interpersonal and communication skills (both verbal and written).
Excellent organizational and time-management abilities.
Ability to multitask and work in a fast-paced environment with attention to detail.
Knowledge of basic accounting or inventory systems is a plus.



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Admin Office Assistant Jobs - 297 Verified Vacancies

Office Admin

Back Office Coordinator

Venue Admin & Customer Relations Executive

Executive Assistant

Office Coordinator

Office Assistant

Executive Assistant – Human Resources & Administration

Secretary / Executive Assistant

Personal Secretary

Stock Maintenance- Fasteners

Personal Secretary

Personal Secretary

Office Admin

Secretary / Executive Assistant

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